Day End Reconciliation¶

The Day End is the daily closing reconciliation that brings together all data captured during the day — sales, deliveries, payments, petty cash, banking, and stock — into a single locked record.

Prerequisites before closing day end¶

• All nozzle readings submitted (Quick Update Morning + Evening)
• All sales entries captured
• Payment breakdown matches sales totals
• Deliveries logged
• Petty cash entries captured
• Banking entries submitted
• Stock transfers recorded (if any)

Day end sections¶

Sales summary¶

Shows total volume and value per product, cross-referenced against nozzle totalizer deltas.

Payment reconciliation¶

Compares the payment breakdown (cash + fleet card + coupons + mobile money + bank POS) against the sales total. Discrepancies are highlighted.

Delivery summary¶

Lists all deliveries for the day with totals.

Cash and banking¶

Summarises petty cash spend and cash banking entries.

Variance¶

Shows the wet-stock variance — the difference between book stock (calculated from sales and deliveries) and the closing dip reading.

Submitting the day end¶

1. Review each section for completeness and accuracy.
2. Address any highlighted discrepancies.
3. Add a day-end note if there are anomalies to explain.
4. Click Lock day end.

Once locked, the day end feeds into the financial ledger.

Reopening a day end¶

Day ends can be reopened by Admin, Support, and Retail Manager roles. On the locked day end, click Reopen. Enter a reason. All reopen actions are audit-logged.