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Delivery Capture

Deliveries can be captured directly from the Quick Update interface as they arrive at the site, providing immediate visibility to the back office.

Capturing a delivery

  1. Open Quick Update → [Your Site] → Deliveries.
  2. Tap Log a delivery.
  3. Complete the form:
Field Required Description
Tank ✓ Tank receiving the delivery
Loaded qty — waybill ✓ Quantity on the bill of lading
Vehicle registration — Truck plate number
Driver name — Driver's name
Waybill reference — Supplier document number
Truck dip — litres — Measured on-truck before offload
Truck dip — height mm — Truck dip in mm
Site dip before — litres — Tank reading before delivery
Site dip before — mm — Corresponding height
Site dip after — litres — Tank reading after delivery
Site dip after — mm — Corresponding height
Received litres ✓* Auto-calculated from site dips if both entered
Notes — Any anomalies or comments
BoL photo — Photo of the bill of lading

*Required if site dips are not both entered.

  1. The variance summary panel updates in real time as you enter quantities.
  2. Tap Log delivery.

Editing & deleting a delivery

Each logged delivery now has Edit and Delete actions on its card.

  • Edit opens the delivery in a pre-filled form where you can correct the tank, transporter, waybill quantity, truck/site dips, received litres and notes.
  • Delete removes the delivery after a confirmation prompt.
  • Both actions are only available while that day has not been locked (its evening confirmation not yet finalised). Once the day is locked, the card shows "Day locked — editing disabled" instead.
  • Every edit and deletion is written to the audit trail, with deletions keeping a full snapshot of what was removed.

Viewing past deliveries

Use the date chips at the top of the screen to browse deliveries for the last three days. Deliveries can be edited or deleted on any unlocked day.

Variance summary

Variance Formula Meaning
Transit Truck dip − Loaded qty Fuel gained/lost in transit
Offload Site received − Truck dip Fuel gained/lost during offload
Total Received − Loaded qty Overall variance vs waybill